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Executive Assistant to the Executive Leadership Team (ELT)

The following position is currently available

Role Title: Executive Assistant to the Executive Leadership Team (ELT)

Location: Open Doors Southern Africa Office, Johannesburg

Accountable to: The Executive Director, but also primarily relates to the Open Doors Southern Africa (ODSA) Board of Directors, as well as the ODSA Executive Management.

Purpose of the Role: To provide a comprehensive, confidential and professional secretarial service to the ELT and to maintain a discreet and confidential role in supporting the Board of Directors.

Time Commitment: A full-time position with office hours from 08:00 to 16:00.

Role Specifications and Responsibilities

It is the responsibility of the Executive Assistant to the ELT to:

  • Act as the first point of contact for the Executive Director, receiving all calls, and dealing with staff and other external visitors.
  • Manage the diary by scheduling and prioritising meetings to make effective use of ELT’s time.
  • Proactively manage all important correspondence, and prepare background documents as necessary.
  • Schedule, organise and confirm meetings and provide background documentation as necessary, as well as book meeting rooms and facilities as required.
  • Prepare agendas, take minutes and transcribe into reports for all Board and other meetings as per instruction of the ELT.
  • Prepare business communications: produce letters, emails, agendas, minutes, PowerPoint presentations, reports and spreadsheets.
  • Organise the Executive Director’s office filing system to ensure ease of retrieval.
  • Organise hospitality for events organised by the ELT such as planning meetings and board meetings.
  • Prepare and distribute weekly prayer bulletin.
  • Gather prayer points for the Global Prayer Bulletin and send it to Open Doors International.
  • Print out international prayer request from GlobalPoint before daily devotions.
  • Coordinate dates and schedules of international speakers to Open Doors Southern Africa.
  • Gather information, prepare and distribute monthly internal newsletter.
  • Perform other related duties as and when requested by the ELT.

Experience and Expertise

To be successful in this position, the Executive Assistant to the ELT must:

  • Have previous experience as a Personal Assistant/Executive Assistant.
  • Have a high standard of written and verbal communication skills.
  • Have experience in Microsoft Office.
  • Be able to work with a high level of accuracy and attention to detail.
  • Be able to work effectively within a team context.

Individual Qualities

To be successful in this position, the Executive Assistant to the ELT must possess the following qualities:

  • Clear and demonstrable Christian commitment and acceptance of the Open Doors Statement of Faith.
  • Vision and passion for communicating the message of the persecuted Church.
  • A high standard of written and verbal communication skills in both Afrikaans and English.
  • The ability to maintain a high level of confidentiality.
  • The ability to work on own initiative with little or no supervision.
  • A high level of accuracy and attention to detail.
  • Emotional maturity.
  • Ability to work in a team.
  • Good people skills.

How to apply?

Email your CV to jang@od.org or fax your CV to 011 888 9362 before 15 January 2018.

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