• To act as the first point of contact for the Executive Director (ED), receiving all calls, and dealing with staff and other external visitors.
• Managing the ED’s diary by scheduling and prioritising meetings to make effective use of time.
• To proactively manage all important correspondence and prepare background documents as necessary.
• Schedule, organise and confirm meetings and provide background documentation as necessary, as well as booking meeting rooms and facilities as required.
• Prepare agendas, take minutes, and transcribe into reports for all Board and other meetings as per instruction of the ED.
• Prepare business communications: produce letters, emails, agendas, minutes, power point presentations, reports, and spreadsheets.
• Organise the Executive Director’s filing system to ensure ease of retrieval.
• Ensure delegated authorities are followed in approval processes – finance, content

Hospitality:

• Organise all aspects of events such as planning meetings and board meetings.

Office admin:

• Prepare and distribute weekly prayer bulletin internally.
• Gather prayer points for the global prayer bulletin and send it to ODI.
• Print out international prayer request from the intranet before daily devotions.
• Gather information, prepare, and distribute monthly internal newsletter.

Partner contact and care:

• Run CRM queries to find details and giving history and interest of segments of partners
• Prepare correspondence for segments of partners e.g. proposals, presentations, reports and thank you letters.
• Thank you calls on behalf of ED to segments of partners e.g. mid-level and impact partners.

Other:

• Perform other related duties as and when requested by the ED

• Experience working in a diverse and busy administrative role
• Experience as PA
• Experience in board administration (e.g. taking minutes at board level is a prerequisite)
• Clean driver’s license

Desirable:

• Experience and/or interest in the not-for-profit sector
• Experience using CRM or similar systems
• Experience in organising travel

• Clear and demonstrable Christian commitment and acceptance of the OD Statement of Faith.
• Vision and passion for communicating the message of the persecuted Church.
• A high standard of written and verbal communication skills in both Afrikaans and English.
• Maintain a high level of confidentiality.
• Ability to work on own initiative with little or no supervision.
• A high level of accuracy and attention to detail.
• Emotional Maturity.
• Ability to work in a team.
• Good people skills.