• Manage professional and personal scheduling for the Regional Director, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics;
• Coordinate scheduling and extensive calendar management for the RD, Leadership team and other departments;
• Plan, prepare, set-up, coordinate and administer meetings and events;
• Accurately recording minutes from meetings and distribute timeously to all participants;
• Follow up action plan items
• Setup agenda and organise meetings on behalf of RD;
• Prepare documents for review and presentation by boards of directors, committees, and executives;
• Manage register for the Regional Register.

Internal Communications and Processes

• Manage internal communications between Leadership and all staff;
• Liaise with internal and external stakeholders on various projects and tasks;
• Expedite organised workflow for the communications in and out of the Regional Director office;
• Management of content and flow of information to and from the Regional Director to Leadership Team and the region in a timely and accurate manner;
• Create and manage central database of information and filing for the office of the Regional Director;
• Reading and analyzing incoming memos, submissions, and distributing them as needed;
• Regional point of contact among executives, employees, and other internal and external stakeholders.

Documents and reporting

• Create templates and enhance current documents for enhanced consolidated view;
• Merge and integrate documents from different sources;
• Standardise documents according to the RD requirements;
• Consolidate and prepare information for review and presentation to Leadership such as strategy scorecard etc and other info pieces;
• Prepare reports, file, and organise documents;
• Prepare expense claims on behalf of the RD.

• Senior Diploma or qualification in Administration and organisational skills;
• Experience of more than 5 years in an Executive Assistant position;
• Full Microsoft Office suite understanding and proficient in Word, Excel;
• Microsoft PowerPoint presentation skills
• Microsoft Teams meeting setup and management
• Superb written and verbal communication skills (English fluency).
• Ability to analyse data and provide recommendations to the RD;
• Strong time-management skills and the ability to organize and coordinate multiple projects at once;
• Aptitude to learn new software and systems;
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge;
• Proactive problem solver with exceptional communication skills and a meticulous attention to detail.

• Committed Christian with passion to serve the Church;
• Ability to keep strict confidentiality;
• High level Professionalism;
• Cross-culturally sensitive and knows how to build relationships in different cultures;
• Able to manage own workload, prioritise and respond well under pressure.